Set a meeting date with an Student Development Advisor 3 months in advance of when the conference registration payment is due.

Travel Form

Travel Waiver

Budget Form
* Event Planning Form
* Payment Form
Sample Invoice
W-9

• Budget form must be submitted no later than 2 weeks prior to your event (please see special circumstances below.)
• Example of Minutes

Budget Form: Only items written on the Budget Form may be purchased according to the terms & agreements section

Food:Budget forms for food requests MUST be received 3 weeks prior to event.

Advances: Advance payments to students or employees for purchase are not permitted by the Disctrict Office.

ASG Credit Card: Appointments may be made with Erin Long (elong@saddleback.edu) to make online purchases with the ASG credit card.
Note: This is only possible if:
1. All paperwork has been completed and submitted
2. There is room on the credit card and clubs are not slated to purchase travel accommodations.

Event Planning Form

Advisors must be present for all meetings and events:
1. Held off-campus
2. Held after Student Development office hours:
Monday - Thursday 8a-7p Friday 8a-12p

• Receipts must be written for each transaction
• Deposits must be made within 5 days of collection.(do not hold on to money)
• Checks more then 10 days old will not be accepted.
• Recepted books must be picked up before the day of the event/money collection. please set a meeting with Erin Long (elong@saddleback.edu) to pick up book.

• Payment form must be received no later then 7 days after purchase or event.
• Itemized receipts
• Invoices