ASG Budget & Grant Request Process

Introduction to the ASG Budget

The budget for the Associated Student Government of Saddleback College is derived from multiple funding sources. The ASG is responsible for the funds generated by the ASB Gaucho Stamp as well as 40% of the revenue generated by various auxiliary services contracts with the bookstore, cafeteria and the campus snack vending.

The ASG budget development process requires multiple phases of action by the students. It's a labor-intensive process that the Associated Student Government of Saddleback College takes very seriously. Outlined below you'll find the basic steps to the ASG budget development process:

  1. FIRST LEVEL (SPRING SEMESTER): Each spring semester the ASG Budget Committee drafts a budget for the next fiscal year. Tentative budget figures are used for this part of the process. The budget structure must then be presented to and ratified by the ASG Board of Directors.
    • (SUMMER): Once approved by the BOD, the tentative ASG budget is presented to the college's Consultation Council for information and is then presented to the SOCCCD Board of Trustees in June for information only.
  2. SECOND LEVEL (EARLY FALL SEMESTER): Once the SOCCCD budget officially rolls over and ASG receives its actual beginning balance number, the students allocate the additional grant funds from the beginning balance to construct the adopted ASG budget. The students then present the adopted budget to the SOCCCD Board of Trustees in August. At this point the budget is officially passed and is available for implementation.  
     
  3. THIRD LEVEL (MID-YEAR): As of 2014-2015 this allocation level has been removed. Our special topics grant process will begin in the Fall Semester. 

ASG Grant Request Processes

When seeking funding support from the Associated Student Government there are a few key opportunities to get involved:

  1. Initial Budget Development Process: Each spring semester the Associated Student Government allocates grants based on previous history with ASG funds to the academic and student services divisions of the college. The twelve academic divisions of the college plus all non-academic areas covered within the pervue of the Vice President for Student Services, under the leadership of their respective administrators, have the opportunity to weigh in on and request funds through their respective division processes. Each area, under the leadership of their division's administrator, has the ability to outline the internal allocation process to work for the timing and individual needs of each division/area/program. That being said, the Associated Student Government is most interested to see divisions/areas working openly with their faculty, staff, administrators and students to develop relevant and prioritizes programs, initiatives, and events to directly benefit students. 

    For example, if a division/area is granted $1000 from ASG in May for the upcoming fiscal year it would be ideal if the division/area, guided by the appropriate administrator, were to decide collectively on how best to utilize the funds, fulfilling all of the ASG criteria, to develop innovative programming to directly benefit students and student success. Using this inclusive method of decision-making, any faculty, staff or students with wonderful ideas could participate in the internal process, prompting collaboration and the vetting of the best ideas and uses of the funds.
     
  2. Secondary Grant Allocation Process: Once the initial grant funds are allocated by ASG to the divisions in the first stage of their budget development process is over. The spring semester of 2014 will be the first time that the students are requesting an assessment of funds utilized in the previous academic year. The ASG Budget Committee will use the data collected to make informed decisions about how to allocate their "rollover" or beginning balance for the next year. Instead of allocating by percentage of the budget used by each respective division/area, the ASG Budget Committee this year will be targeting additional funding to outstanding student success oriented programs, initiatives, and activities. 

2013-2014 ASG DIVISION GRANT/ALLOCATION ASSESSMENT FORM
*Required to be eligible for all division/area funding for 2014-2015
**Must be completed by division/area administrator
***DUE: June 6, 2014

Useful Resources: