Semester Procedures

Student Enrollment and Engagement:

Faculty Profile

Every faculty member has a Faculty Profile that is connected to the Online Class Schedule by course.  To learn more about how to manage your profile, please go to the following resources: How to Edit your Faculty Profile or the YouTube Video.  This is a great way for you to inform your students about you as the instructor and your class during the registration process.

Class Website During the registration process, students are "shopping" around for classes.  To help students make an informed decision about your classes, you can create a "class website" and post such information as a sample syllabus and announcements about your class. This website can be linked from your Faculty Profile.  To create a class website, go to the Faculty Center for Student Success.
Voicemail Box You will receive a college telephone extension through your Division upon request. Overall, the best way to communicate with your students is via email as it will provide you with written documentation of your exchange.  You may simply want to put a greeting on your voicemail box referring students to your email address.
Faculty Email

All faculty members are issued an official email address.  Most college announcements and pertinent information will be sent to you via this address.  Follow these Instructions  if you wish to forward your emails to a different address.  In addition, you can change your password through MySite.

Tip: To learn about how both faculty and students can communicate more effectively via email, check out Saddleback Netiquette Tips.

Auto-Reply on Email

During your vacation time, students will contact you by email about your grades and getting into your classes.  To avoid frustration for both you and the students, you may want to add a "vacation" message via Exchange.

Note:  Vacation Message (Automatic Replies)

Mobile Devices

Mobile Devices

You may sync your mobile devices such as an IPhone, IPad or Blackberry to work with your exchange email account. All mobile devices have an instruction manual for you to read to fully understand your device.

Server name:

Domain saddleback

Note: NEWER phones may require that you enter as the
server name.   

Blackberry setup Iphone setup
Ipad setup Saddleback Mobile For Students
Android Phone Sprint  
Student Email

All students are issued an official email address.  As an instructor, you can send announcements and pertinent information to your class through our group email system via MySite or at fa = fall, sp = spring and su = summer (semester + ticket #)  Example:

Tip: To learn about how both faculty and students can communicate more effectively via email, check out Saddleback Netiquette Tips.

Student Learning and Technical Support

Jumpstart your students and their success.  Please refer your students in need of general support with tutoring and other college needs to these sites: Student Learning and Technical Support.
Class Roster Your class roster is posted online via MySite. Your class will officially close for open enrollment about 24 hours before the first class session. Download your class roster within the 24 hours prior to your first class session.
Add Permit Codes The Add Permit Code (APC) is an electronic method for students to add your class with your approval during the registration process and until the code expiration date.  Access your class Add Permits Codes (APC) via MySite. Download your Add Permit Codes in advance.

Classroom Management and Resources

Faculty MySite At Saddleback College, MySite is the primary portal of information for both faculty and students. As a faculty member, you can see your class schedule, get your class rosters, generate Add Permit Codes, check emails, change passwords, submit grades, order textbooks, verify leave balances, review your pay stubs, access district/college forms and documents, and numerous other functions.  To log in, go to MySite.

Student MySite

The MySite portal for students allow them to register for classes, make payments, review unofficial grades and academic history, check emails, change passwords, access information on Matriculation, including online advisement and orientation, and complete My Academic Plan.
Blackboard Saddleback's courses are powered by Blackboard.  Blackboard is a course management system designed to present course content - either in a full online, hybrid or enhanced way.  Only students enrolled in your class can see the content on Blackboard.  Course shells are created automatically by ticket number.  To log into Blackboard, you will need to have a Saddleback College account. Use this site to log onto Blackboard + Learn.
Audio Visual Equipment Most classrooms are fully equipped with audio visual equipment.  Be sure to check out this equipment before your first class session. Find out what is in your classroom and how to use it.  The equipment will vary from classroom to classroom.
Textbook Orders As you begin to order textbooks and other instructional materials for your classes, work closely with the textbook publishers and your department chairperson/division dean.  You can order your textbooks online through the College Bookstore or via MySite.  Your textbook order will be posted on the online class schedule.  As a precaution, go to the College Bookstore to ensure that you book order is correct and in supply.
Copy Center

To copy course materials for your classes, you may use the Saddleback College Copy Center.

Duplicating requests should be made at least three (3) to five (5) days in advance.

Campus Xeroxing
Each division has at least one walk-up copier for faculty use.  You may access the division copiers by using your swipe (Employee Identification Card).  Note: during key times in the semester, the walk-up copiers may malfunction or experience high usage.  Be sure to make course copies in advance.
Films on Demand Films on Demand is a web-based digital video subscription with thousands of videos available for in-class use and remote viewing.  Save your video library lists and embed them into your Blackboard courses.

Admissions & Records
Throughout the semester, you will be receiving a series of emails from Admissions & Records on key guidelines on how to enroll students and issue final grades.  In addition, please refer your students with enrollment problems to Admissions & Records.

Faculty Safety and Student Discipline


Campus Safety

The Saddleback College Campus Police is a service-oriented police agency.  The officers have the same authority as a Municipal Police Officer or County Deputy Sheriff. Campus Police Officers are responsible for patrolling campus grounds, taking crime and incident reports, conducting investigations, enforcing all applicable laws, traffic regulations, and providing a safe environment for our students, faculty, staff and guests.

Crimes, suspicious activities, and any emergency should be reported to the Campus Police Department. Campus Police can be contacted at any time by calling (949) 582-4585 or at ext #4585 from any campus phone. For emergencies, dial  (949) 582-4444 or X4444 from a campus phone. For campus emergencies use X4444 instead of 911.

*To unlock your classroom, contact (949) 582-4585 for officer assistance.

Student Health Center

The primary goals of the Student Health Center are:

  1. To provide health care designed to help students avoid interruption of their educational process so they can achieve their academic success and career goals.
  2. To provide an educational health care environment in which the student can learn to participate in their healthcare and make healthy lifestyle choices.
  3. To appreciate and respect each student's unique physical, emotional, spiritual and cultural needs.

Students in need of medical or mental health assistance can simply stop by the Student Health Center (SSC 177) or call at (949) 582-4606. for an appointment with one of the physicians, registered nurses, or psychological counseling interns. Only students who are currently enrolled and attending on-campus classes are eligible for services, including access to prescriptions.


College Mental Health Program Employee Guide

College Mental Health Program Student Access Guide

Counseling Services

Professional counseling faculty are available to all current and prospective students to provide guidance, assistance and support. The Counseling Services Division has full-time and part-time generalist counselors who, in addition to teaching Applied Psychology classes, provide personal, academic, and career counseling services to Saddleback College students.

Student Challenges

Be sure to understand your rights as a faculty members specific to disruptive students, student discipline, and grade grievances.  Clearly outline your code of conduct in your official course syllabus.  Explore the college resources available to students in need of support.  Work with your Division to understand its emergency procedures and protocol for dealing with difficult students.


Saddleback College has a zero tolerance for cheating and plagiarism.  Make sure that you establish and clearly outline your academic dishonesty policy in your course syllabus.  Whenever a student is caught in an act of academic dishonestly and receives some formal consequence, complete and submit an Academic Integrity Report.

Understand the District standards for Student Conduct - AR 5401. If a student violates any of these standards, immediately report this student by completing and submitting the Discipline Referral. Report all behaviors (informal and formal) to protect yourself. Acts that seem somewhat insignificant may become serious over time.


Student Handbook

Grade Grievance Process

Students have rights to challenge their final course grade.  Review and understand the Grade Grievance Policy/Board Policy 5505

The goal is to resolve any grade dispute on the informal level between the faculty member and the student.  However, if such resolution fails to occur, students can go to the formal level by completing and submitting the followingStatement of Grade Grievance.

Grading Policy

Use the information in Board Policy 5300 Grading Policy to establish and clearly describe your grading policy in your course syllabus. 

Note the following:

  • Students can take certain classes for pass/no pass.
  • The grading scale is A, B, C, D, F, P, and NP.  (No + and - for grades)
  • Incomplete grades are issued ONLY for emergency reasons, when the student is passing the course, and toward the end of the class term.
  • No students can audit your class.
  • All no show students must be immediately dropped by the instructor.
  • Never email student grades to an address other than

Faculty Resources

Campus Map You may be scheduled to teach in classrooms throughout the campus.  Use the map to locate your classrooms.

Campus Parking

Parking is always challenging during the first 2 or 3 weeks of the semester.  Be sure to get your parking permit in advance and plan where best to park for your classes.

Cost of Parking for Faculty: $20 per year, (Part-time Faculty) and $40 per year, (Full-time Faculty).

Employee Identification Card You are required to have a photo identification/swipe card.  This card will enable you to use the duplicating machines, enter certain areas of the campus during restricted hours, receive a discount at the bookstore, among other privileges.  Your card can be obtained through Admissions and Records.


Faculty Resources

For your convenience, general announcements, forms and documents, professional development activities and other resources are posted on the Faculty Resources website.  This is a key website for your success.

Faculty Center for Student Success

The Faculty Center for Student Success is open to all full-time and part-time faculty members.  The Center is fully equipped with a coper, computers, scanner, and other resources for faculty use.  Online going training (group and individual) on instructional technology such as the use of Blackboard and best teaching practices are offered on a regular basis in the Center. Be sure to go to our Faculty Center for Student Success in BGS 249 to get the help you need for success or to simply get a FREE cup of coffee and meet new people.

Academic Divisions
It is very important to stay connected with your department chairpersons and division dean.

Important extension numbers:

  • Emergency (Campus Police) - 949.582.4444
  • Emergency (Student Health Center/Crises Intervention) - 949.582.4606
  • Audio Visual - 949.582.4520
  • Campus Safety - 949.582.4585
  • Technology Support - 949.582.4456