INITIALLY WE NEED THE FOLLOWING DOCUMENTS:

• Completed Conference Funding Application and your signature and administrators signature
• Conference Brochure (or web page) * must include dates & location
• Proof of registration fees (registration application if possible)
• Proof of hotel costs (from brochure or copy of reservation)
• Long Request to Attend Conference form and your signature and administrators signature
• SOCCCD Requisition form with applicants address as vendor and name of conference, date and location listed in the description (do not put a total amount or account number) and your signature

WHEN YOU RETURN FROM THE CONFERENCE WE NEED:

• A SOCCCD Reimbursement Claim Form with your name, address and the amount of the claim (indicate the individual expenses not exceeding the amount you were awarded.) and your signature and administrators signature
• Original receipts totaling the amount you were awarded
• Faculty Development Funded Conference Evaluation form and your signature
• *All requests for reimbursement must include original receipts for hotels, travel and registration.

• General Categories of Funding For All Levels of Activity
• Funding Limits
• Application Requirements
• Approval Criteria
• Approval Process
• Final Evaluation Report
• Failure to Use Awarded Funds

The definition of staff development as provided for by AB 1725 funding is "…direct college or district services to faculty or staff or support that help them to improve their skills in instruction, advising, assessing student progress and developing curricula; or that improves student services or staff job performance; or helps faculty to conduct research or other scholarly or creative work, and/or stay current in their field of discipline."

General Categories of Funding For All Levels of Activity

• Improvement of teaching.
• Maintenance of current academic and technical knowledge and skills
• In-service training for vocational education and employment preparation
• Retraining to meet changing institutional needs
• Intersegmental exchange programs
• Development of innovations in instructional an administrative techniques and program effectiveness
• Computer and technological proficiency programs
• Courses and training implementing affirmative action and upward mobility programs
• Other activities determined to be related to educational and professional development pursuant to criteria established by the Board of Governors.

Funding Limits

Total amount per person per academic year

1. Conference - $350.00 Full-Time Faculty
2. Project - NONE TO BE FUNDED

1. Travel: Airfare - within California limited to $200.00 and outside California limited to $300.00 per trip

2. Mileage: - $.375 per mile

3. Registration - $350.00 maximum

4. Accommodations - $100.00 per night maximum (individuals are encouraged to share rooms)

5. Meals - no funding

6. Membership fees - no funding

1. Applications can be submitted only once per activity.
2. Documentation verifying registration and hotel rates must accompany the application.
3. Applications must be submitted no more than eight weeks prior to the commencement of an activity - no "after-the-fact" funding. (Conference attendance may occur prior to funding confirmation, but application must be made prior to attendance.)
4. There will be no prepaid conference registration - - - reimbursement only.
5. Faculty Development "Reimbursement Claim" forms along with original receipts must be submitted within 30 days of completion of conference or activity along with the Reimbursement Claim form.
6. Failure to comply with the above will result in forfeiture of the award.

Application Requirements

Completed applications must include:

1. Today's date
2. Funding period deadline for which you are applying
3. Name of individual submitting proposal
4. Division and telephone number
5. Category of funding for which you are applying
6. Activity title
7. Activity start and end date
8. Activity description
9. Activity goals & objectives
10. Specific details/proceedings that will occur to reach your goals and objectives
11. Direct or indirect benefit to students
12. Total amount requested
13. Administrator's signature
14. Prepare a Requisition with your name and address as the vendor, list the conference name, date and sign

PLEASE NOTE: Institutional project proposals must be reviewed by the Vice President and the President.

Approval Criteria

The Funding Committee will review each proposal according to the following criteria:

1. Extent to which objectives are tangible, achievable, and measurable
2. Extent to which students, departments, and/or the college community can benefit
3. Duration of expected benefits
4. Reasonableness of budget
5. Appropriateness of request

The funding Committee will receive, review and recommend action on funding proposals.

The following steps will be observed in funding proposals:

1. The Committee Chair will notify the applicant of the Committee's decision.
2. If a proposal is denied, a written explanation of the Committee's rationale for denying the proposal will be provided to the applicant within one month.
3. Appeals of the Committee's decision are made first to the Committee, then to the appropriate Vice President.
4. Appeals of the Vice President's decision are to be made to the President.

Final Evaluation Report

A final evaluation report for each funded proposal must be submitted no more than one month after completion of the activity. The report should include the following:

• Narrative description of activities
• How goals and objectives have been met
• Expenditures

Failure to Use Awarded Funds

If you elect not to use the funds that have been approved, please notify the appropriate committee chairperson immediately. Failure to provide notification affects the opportunity for others to be funded and may exclude you from receiving funds at a future date.

Questions or comments about this page may be sent to:
syost@saddleback.edu - Administrative Secretary II - Office for Instruction - Faculty Development Funding, In-Service, Flex-Credit, Academic Senate, AG #122

last revision: 2004