Reporting an Absence
Please report all absences to the Liberal Arts Division by contacting us at (949) 582 - 4788 to ensure that both students and appropriate staff members are informed in a proactive manner. The Division office is open Monday through Friday from 8:00 a.m. to 5:00 p.m.
If the office is closed when reporting an absence, notify Campus Police at (949) 582 - 4585 after leaving your message on the Division's voicemail. For additional information and important contacts, refer to the LA Faculty Card
Please provide the following information when reporting your absence
- Your name
- Date(s) of absences(s)
- Reason for absence: please specify the reason (given below)
- The Section I.D. (Ticket #) and Course I.D. (e.g. ENG 1A) of the dismissed course(s)
- The meeting time(s) of the dismissed course(s)
- Indicate if you have not notified your students of the dismissal(s); if not, the Division will send out an email notification. It is essential to notify students of any class-meeting changes
Reason for absence
- Jury Duty - must provide certificate of attendance
- Bereavement - please provide family relationship and the location (city, state) of the service
- Conference Leave – please provide the name and a general description of the conference
- Personal Necessity
Liberal Arts Division Documents & Forms
All faculty members must prepare a course syllabus for each course and submit an electronic copy to the Division during Faculty In-Service Week. Refer to the table below for emailing your syllabi to the Division.
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On your syllabus, please provide details for the final(s) of your course(s)! The Final Exam Schedule for the current semester, when applicable, can be found on the Class Schedule webpage. Additionally, when providing your preferred contact information, do not provide the Liberal Arts Division office number x4788. This may cause confusion for students who wish to contact you directly. Instead, provide your Saddleback email, faculty office phone number, when applicable, or any other appropriate contact method.
Office Hours & Committee Assignments (Full-time Faculty Only)
Full-time faculty members must submit their office hours and committee assignments to the Division at the beginning of each semester.
Fall 2016 Office Hours & Committee Assignments (Word Doc)
Fall 2016 Office Hours and Committee Assignments (PDF)
Inappropriate/Disruptive Student Behavior
Faculty are encouraged to first send an email to a student whose behaviors are either inappropriate or disruptive to the classroom environment. An email memorializes concerns and addresses those concerns privately to avoid public embarrassment or criticism. Additionally, written communication is ideal for thoughtfully and professionally responding to an issue or concern. Please refer to the reference below as a suggested template for a conflict-resolution email; if the conflict remains unresolved, you may seek additional support by contacting the Division Dean, Kevin O'Connor
Emails for Resolution
Study Abroad Programs
In order to offer a Study Abroad program, first meet with the Division Dean. Faculty members must then submit a hard copy Study Abroad packet to the Division at least two (2) weeks prior to the Board Agenda Items Deadlines; refer to the following references for additional information, including preparation guidelines for Board Agenda Items, program information summaries and travel contractor agreements.
Deadlines for Board Agenda Items
Business Services (Information Summary & Travel Contractor Agreement)
Study Abroad Packet (Sample)
Upon receipt, the Division will review the documents in the packet for approval, prepare the board agenda item and process the packet for board approval. Additionally, faculty members are required to solicit competitive bids from at least three (3) vendors, as well as provide an explanation as to why they selected their primary vendor; please include the bids in the Study Abroad hard copy packet.
Prior to departing, the program's faculty advisor must submit the following four (4) insurance and liability forms to the Division, which can be found on the Study Abroad section of Risk Management's SharePoint forms (you will be prompted to log-in to your faculty account); copies of these forms must be kept under personal possession throughout the program's lifetime:
- FS-50 SOCCCD Study Abroad Program Tour Participation Agreement - Adults
- FS-51 SOCCCD Study Abroad Program Tour Participation Agreement - Minors
- FS-52 SOCCCD Study Abroad Participant Emergency Contact Form
- FS-53 SOCCCD Study Abroad Participant Independent Travel Itinerary Form
If the program has been approved for advertisement and enrollments, please email the program's information (e.g., introduction, important dates, contact information and any other items deemed relevant or valuable to students) to Kevin O'Connor to publish on the Division's Study Abroad Programs webpage.
Teaching Assignment Request Forms (TARs)
To be considered for a teaching assignment, current faculty members must submit a TAR to the Division. Please refer to the fillable TAR forms below for their submission deadlines:
Part-time Teaching Positions
For more information on potential Part-time teaching positions, visit the Human Resources domain of the SOCCCD website for employment opportunities. The Chairs for each of our departments will review District applications online when positions become available.
Human Resources Job Information
Unpaid Workload Exchange
For faculty who anticipate a future absence for a course, but do not wish to dismiss the course, an Unpaid Workload Exchange may be sought. This is a prearranged agreement between two faculty members who agree to substitute a class of equal hours for one another, and thus be "unpaid" in the sense that the mutual substitutions balance each other out in lieu of dismissing the course entirely. The form must be filled out completely, and a faculty member may not participate in more than four (4) unpaid work exchanges within the academic year. Both participating faculty members must print and sign their name to verify their consent for exchanging hours for a single course in the future that both parties are able to instruct. Once completed, submit it to the Division Dean for approval. Only Saddleback or Irvine Valley College faculty members may participate in the exchange: faculty outside of our district cannot exchange hours.
Unpaid Workload Exchange
Internal Documents & Forms
Saddleback College provides internal documents and forms used by faculty, staff and administration. While publicly available, the items from the link below are intended for internal office use only. District forms are not public, and may only be accessed by logging in to MySite directly; from MySite, one may then select My Work, Employee Services, Documents.
Internal Documents & Forms
To reserve a classroom for a meeting, complete and submit a Master Calendar Request form to the Division no less than two weeks prior to the reservation date. The form is also available under the Facilities, Maintenance & Operations menu item of the Internal Documents & Forms link above.
Master Calendar Request Form
Letterhead & Business Cards
Saddleback College letterhead is available in the Division office (LRC 344) as well as in the Division Workroom (LRC 342) during normal business hours, and in the Division mailroom (LRC 333) at any given time. For the digital letterhead provided below, the footer is removable, as both header and footer are images. For business card requests, please note that the Division budget is unable to allocate funds for the Associate Faculty pool; our Associate Faculty may obtain their business cards through individual funding.
Business Card Request Form
Committee Interest Form
Full-time faculty members must serve on a committee to fulfill their one (1) hours per week of committee and/or college service obligation. The Committee Interest Form is due to the Division before the first day of classes.
Committee Interest Form
To submit an report of student misconduct, refer to the Office of the Vice President for Student Services website, and look for the "Student Discipline" link to submit a disciplinary incident of student misconduct; additional references are also available on the VPSS webpage.
SOCCCD Business Services
The Vice Chancellor of Business Services oversees all District business departments including Fiscal Services, Accounting, Facilities Planning & Purchasing and Central Services (e.g. Warehouse and mailroom services). For more information, refer to their webpage below to view additional forms relevant to the aforementioned District departments.
SOCCCD Business Services Departments