Faculty Development Funding

Currently accepting applications for events occurring after October 15, 2021

Funding maximum reimbursement per fiscal year (July 1 - June 30):

• Full-time Faculty, $1,400
• Associate Faculty, $700

Application process and link below (see BEGIN HERE)

Faculty Development Funding Committee Overview

Mission: To oversee the disbursement of Faculty Development FundsMeetings

 Notification of funding is made within 3 days following scheduled committee meeting

BEGIN HERE:

Please review prior to beginning the application process:

• Funding Deadlines and Guidelines 2021-22

• Instructions for Reimbursement from Accounting

• Administrative Regulation AR 3605 regarding Employee Travel - PAYMENT OF EMPLOYEE TRAVEL EXPENSES.

The 3 STEPS of a Faculty Professional Development Funding Request & Reimbursement

1. Provide event information pdf and complete an online e-application (See STEP 1A and B below)

2. Immediately upon notification of funding, create a spend authorization in Workday

3. Create an expense report in Workday within 30 days of completing event

STEP 1A: Download or create a PDF of the brochure/event information. If the event does not offer a printable PDF of the event details, screen shots or snips of images of the website should be used to create one. Ctrl+P works well too. 

The PDF of your event information document must include: 

1. Event name and description
2. Location (see limitations below*)
3. Date(s) of event/activity
4. Website information/url in addition to the site's event brochure
5. Registration Cost
6. When reimbursement for travel is permitted: MapQuest or similar for mileage from college; lodging and other travel related information. 
7. AGENDA required for Flex Hour Credit

STEP 1B. Please carefully read the application requirements below. By the funding deadline, forward the event info document to the Academic Senate Office prior to completing the online e-application - login is required. Contact the Academic Senate Office if you have any questions or need assistance.

*Please be advised that funding approval for in-person events/activities may be rescinded based upon CDC, State, County and District travel advisories and guidelines in effect at the time of your travel. It is recommended that you plan accordingly. See below for travel limitations to states subject to California Legislature's AB 1887.

Traveling To or From California? Read this guide from the California Department of Public Health

STEP 2:  Required immediately upon notification of funding award - CREATE a SPEND AUTHORIZATION

Notification occurs within 3 business days following the Committee meeting

An approved Spend Authorization MUST be in place PRIOR to travel dates for domestic travel, and 30 days PRIOR travel outside of the United States. It may take 7 - 10 business days for a spend authorization to be approved. How to Create a Spend Authorization for Travel - Conference

STEP 3:  Required AFTER Conference: CREATE AN EXPENSE REPORT

Within 30 days after the conference, create an expense report for reimbursement in Workday with Receipts, scanned and uploaded as an attachment, for approval and reimbursement.

Before you begin collect the receipts needed for reimbursement - guide to qualifying receipts 

How to Create an Expense Report for Reimbursement

Contact the Academic Senate Office if you have any questions or need some assistance.

Include your Evaluation Form

• Please be advised that funding approval for in-person events/activities may be rescinded based upon CDC, State, County and District travel advisories and guidelines in effect at the time of your travel. It is recommended that you plan accordingly. 

• Funding is limited, and not guaranteed. Reimbursement is contingent upon eligibility. 

• Approval and Spend Authorization are Required BEFORE event/activity. Refer to the above deadlines to plan the timing of your request accordingly.

• Effective January 1, 2019, funding maximum increased to: $1,400 for full-time faculty; $700 for associate faculty per fiscal year (July 1 - June 30).

• Faculty on leave / sabbatical are not eligible to receive Faculty Development Funds. Please see the Academic Employee Master Agreement.

• APPROVAL TO TRAVEL OUTSIDE THE U.S.  
  Per AR 3605 –EMPLOYEE TRAVEL – PAYMENT OF EMPLOYEE TRAVEL EXPENSES: Employee travel outside of the United States must be approved by the college president and vice chancellor of business services at least 30 days before the travel dates.  An additional form requesting approval to travel outside of the US is required. It is also recommended that you submit your request 45-60 days before the event occurs.

• 2021-22 funding allowance will be used for reimbursement of July and August 2021 conferences 

• Per AB 1887, the following states are currently subject to California’s ban on state-funded and state-sponsored travel: Alabama; Arkansas; Florida; Idaho; Iowa; Kansas; Kentucky; Mississippi; Montana; North Carolina; North Dakota; Oklahoma; South Carolina; South Dakota; Tennessee; Texas; West Virginia 
  For exceptions and updates to this policy, please go to https://www.oag.ca.gov/ab1887

Faculty Development Funding Committee By-Laws
FDFC Funding Guidelines