Financial Aid Satisfactory Academic Progress Policy (SAP)

Financial Aid Satisfactory Standards must meet the criteria set by Section 484 of the Higher Education Act (HEA), Title IV Regulations, published in 668.16 of the Federal Register.

To view our SAP Policy in detail click here

                                                      Thumbnail of What does SAP stand for?

Understanding Satisfactory Academic Progress (SAP)

 

You are required to maintain Satisfactory Academic Progress (SAP), in order to continue to receive your funds - this will be true for all forms of Federal and State financial aid except the California College Promise Grant, which has it's own academic progress standards.  These measures include:

Qualitative Standard:

A minimum cumulative GPA requirement of 2.0 in all coursework attempted. (This can be found on the last page of your transcript)

Quantitative Standard:

Pace or Progression:

A minimum course completion rate of 67% of all coursework attempted. (This can be calculated by taking the "units enrolled' divided by the "units complete" for the last completed term on your transcript)

For example a student who attempts 20 units, and successfully completes 12 of those units, would have a 60% Pace of Progression (12/20 = .60).

Maximum Time Frame Requirements:

Students must complete their educational goals within 150% of the program length.  A student's maximum time frame is based on the total number of credits attempted at Saddleback College/Irvine Valley College plus any transfer credits that have been determined applicable to their current program of study at Saddleback College by Admissions and Records.  

For example a student enrolled in a program with 60 required units for completion and the maximum time frame is 150% then the student would be eligible for funding for up to 90 attempted units.  You must complete your program of study within 150% of the required units.

Frequency of Evaluation

 Academic progress will be evaluated at the end of each term to determine continued eligibility. Students who fail to meet academic progress will receive an updated status based on this policy.

Satisfactory Status

Your status is Satisfactory if you meet Minimum Standard Requirements and have not reached the Maximum Time Frame for your program.

Financial Aid Warning Status

Failure to complete 67% of courses attempted or earning less than a 2.0 GPA will result in the student being placed on Warning the first semester this occurs. You can still receive federal financial aid and you must take a manageable course load to be successful. Students are sent a Financial Aid Warning letter. If the student fails to meet SAP standards at the end of their Warning semester, he/she will be suspended for further financial aid in future semesters.

Unsatisfactory Status

If you do not meet Minimum Standard Requirements after your Warning semester, your status will be Unsatisfactory and you will not be eligible to receive financial aid in the following semester. Additionally, if you have reached the maximum time frame allowed, you will be considered Unsatisfactory and you will not be eligible to receive financial aid in the following semester.

Students are prohibited from appealing retroactively for prior terms. Any appeal submitted past the deadlines provided on the appeal form will only be considered for future terms. No exceptions will be made for late submissions.

SAP Appeals - Extenuating Circumstances

If you are placed on Unsatisfactory status, you can appeal for additional aid if there is a documented reason/circumstances which led you to not meet SAP.  You must have had extenuating circumstances beyond your control and be able to to provide documentation supporting those circumstances.

SAP Appeals - Maximum Time Frame

If you have reached the Maximum Time Frame for your program and have continuously met Minimum SAP Standard Requirements but have classes remaining to meet your goal, you may appeal for additional aid by submitting a SAP Appeal Request form.

To view our SAP Policy in detail click here

 

SAP Appeal Deadlines by Semester

 

Fall 2021 - December 10, 2021

Spring 2022 - May 25, 2022

 

General Stipulations:

  • All financial aid recipients are encouraged to have a MAP completed with an academic counselor.  All units that have been evaluated by Admissions and Records from other colleges that are applicable to a student's program of study will be counted for Maximum Time Frame and Pace of Progression purposes.
  • Financial aid funds will not be provided for more than one degree program beyond the initial degree without an appeal and approval by the Appeals Committee.  Approvals for multiple degrees are not guaranteed and are determined on a case-by-case basis. 
  • These guidelines apply to all students requesting Title IV aid regardless of whether the student has previously received Title IV funds.