Forms and Documents

The following are forms and documents used by faculty, staff and administration.

The forms and documents on this page are intended for internal office use only.

If you are unable to locate the form you require, you may need to check on MySite for District related forms.  District forms are not public and should be accessed by logging into Mysite directly, once logged in, select My Work, Employee Services, Documents.

Administration Forms

Admission and Records Office

The Admissions and Records Office utilizes electronic forms (E-Forms) for submitting requests. This will allow students to complete and submit forms securely.  Forms will require an active Saddleback College (MySite) account. If you have not attended Saddleback College for one year or more, complete your request here

The forms will ask you to log in with your Saddleback College email account/username (not your ID number) and password. You will be able to upload attachments directly on the form. Depending on how forms are configured, you will also be able to get updates as the form progresses from submission, to review, to completion.

Instructions to Submit New Forms

  1. Click on the form link.
  2. If your see a window with "SOCCCD Sign In" enter your Saddleback College username and password. Your username is your email in this format: student@saddleback.edu
  3. Complete and submit the form. Make sure to press “Submit Form”.
  4. Forms time-out after 45 minutes
    1.  If you cannot complete it, and the form has been enabled to save your progress, click the “Save Progress” button at the bottom of the page. You can return to it later.

To review forms you have submitted in the past, click on “Forms History.” Then click on the icon for PDF or for the HTML view.

AB 540 Affidavit -Non-immigrant students classified as non-residents who completed at least 3 years of education in California, and would like to request an exemption from non-resident fees, may use this form (must meet eligibility requirement

Academic Renewal - Students who show evidence of good academic progress after receiving substandard grades may request to have the previous grade values in up to 30 units of coursework removed from their GPA with this form (must meet minimum completed units and GPA requirements; approved courses and grades will remain on the transcript).

Class Repeat Annotation- Students who received a D, F or NP grade for a course, but repeated it at a later time at Saddleback College or another college, may request to have the previous grade value removed from their GPA with this form (course and grade will remain on the transcript). 

Excused Withdrawal (EW) Due to COVID 19 - Students may request an Excused Withdrawal (EW) if impacted by extenuating situations due to the COVID-19 pandemic. 

General Petition - Students impacted by extenuating situations may request an exception to policies with this form (additional documentation is required in most cases).

Loss of Registration Priority and/or Loss of College Promise Grant - Students who had, but lost priority registration status or California College Promise Grant (CCPG) status, may request reinstatement with this form (must meet eligibility requirements).

Petition to Repeat a Course - Students who have taken a course the maximum number of times, and would like to take it an additional time, may use this form (additional documentation is required).

Readmission/Appeal After Dismissal Request - Students who have been dismissed due to academic standing, and would like to return to Saddleback College, may use this form (must meet eligibility requirements).

Residency Reclassification Request - Students classified as non-residents may request a reclassification to California residents with this form (additional documentation is required).

Student Information Update Form - Students who would like to update their name, social security number, educational goal and/or major on their records may use this form.

The following forms are currently not available on E-Form. The Office of Admission and Records will accept these forms through email.

 

For student record security, forms are required to be sent from district issued email addresses only. Forms from other accounts will not be processed.

District issued emails are "student_name@ivc.edu" or "student_name@saddleback.edu".

To complete the forms below, please follow these instructions:

  1. Right click the form, select “Save as” and save the form onto your desktop
  2. Complete all the fields in the form
  3. Save the form as: “Student ID#- Name of Form” ex. 123456- Verification Request Petition
  4. Send the completed form through your district issued email to scadmissions@saddleback.edu
  5. Subject heading for email: “Student ID#- Name of Form” ex. 123456- Verification Request Petition
  6. After approximately 7-10 business days you may check the status of your submission on the Petitions tab of your MySite account

Adult Education High School Equivalency Program Special Admission Form

Credit by Exam

K-12 Special Admission Request

Petition for Course Waiver or Substitution

Reprint Request Form-Diploma, Certificate, or Occupational

Residency Reclassification Request

Verification Request

 

Campus Safety and Emergency Procedures

Vehicle Entrance.jpg

***Parking Permits are not required for Fall 2021. All other regulations will be enforced.***

The Saddleback College Police Department is a service-oriented police agency. The Department is staffed by fully-sworn Police Officers, trained and regulated by standards established by the California Peace Officer Standards and Training (P.O.S.T.) Commission. The officers have the same authority as a Municipal Police Officer or County Deputy Sheriff.

Saddleback College Police Officers are responsible for patrolling campus grounds, taking crime and incident reports, conducting investigations, enforcing all applicable laws, traffic regulations and providing a safe environment for our students, faculty, staff and guests.

Crimes, suspicious activities, and any emergency should be reported to the Saddleback College Police Department. Saddleback College Police can be contacted at any time by calling (949) 582-4585 or at ext #4585 from any campus phone.

Andrew Craven, Police Operation Specialist can be contacted by calling the main office number.

Office Hours: Monday-Thursday 7:00 a.m.-6:00 p.m., Friday 7:00 a.m-5:00 p.m. Saturday & Sunday CLOSED.

Saddleback Campus - Hours of Operation - Administrative Regulation 3501

Student Safety, Health and Emergency Information

Public Information Emergency Information
Safety & Public Health Procedures for Emergencies
Forms Videos

Cisco Campus Phone System and Documentation

Getting Phone Support

How to Documents

Phone Preview PowerPoint Presentation or video tutorial.

For general operating questions and phone capabilities please view the appropriate documents below for your phone model.

Quick Reference Guides and Manuals

Cisco Phone

    Conference/Professional Development Forms

    Curriculum Office Forms and Documents

    Facilities, Maintenance & Operations

    Facilities, Maintenance & Operations Work Order System
    Use this system for reporting:

    • ALL maintenance issues
    • Requesting setup for events (tables, chairs, EZ-Ups, electrical lines)
    • Submit a work order to FMO

    Forms:

    Motor Vehicle Requisitions:

    All drivers must have a current Driver’s License Report on file in the FM&O Office and must adhere to the District Driver’s Policy; sections BP/AR – 3207

    Field Trips/NON-Athletic:

    For Field Trips or any event that is NOT an Athletic event, use the Motor Vehicle Use Requisition (FS#44).
    Fill in all fields. Have the form signed by the Dean, Director, or higher that you report to. Fax form to the FM&O office at 949-364-9461. Keep the original for your records.

    Athletic Events:

    For Athletic Events, use the Motor Vehicle Use Requisition – Athletics Only (FS#45) form. Fill in all fields. Have the form signed by the Dean, Director, or higher that you report to. Fax form to the FM&O office at 949-364-9461. Keep the original for your records.

    Vehicles will not be reserved on a permanent basis for any function.

    Foundation Office Forms and Legal Documents

    Graphics & Publications

    Current Graphics Office Hours

    Graphics staff will be on campus each week
    Monday and Wednesday
    8:00 am – 5:00 pm

    If you need assistance on alternate days (Tuesday, Thursday or Friday during each week), please contact us via email or you can reach staff directly via Microsoft Teams.


    We provide services to faculty, staff, and our campus community with advertising, direct mail, publications, and marketing communications.

    We're pleased to offer a new online ordering system. Click on the 'Order Now' button in the sidebar menu on the right and follow the instructions on the Print Shop Pro WebDesk homepage.

    To access the college logo kit, college digital letterhead, Zoom backgrounds, PowerPoint templates, our graphics guidelines, and more — please visit the Saddleback College Graphics SharePoint page to download files as needed.

    If you have any questions please give us a call at 949.582.4510 or email us directly.
     

    Communication and Graphics Manual


    Saddleback College Communications and Graphics Manual

     

     

     

     

    Matriculation Forms and Documents

    Matriculation Forms and Documents

    Online Forms

    1. Saddleback College Prerequisite Evaluation Request
      Use this online form to submit a prerequisite evaluation request. Prerequisite clearance approvals (or denials) may be given by different departments, so evaluations can take up to 5 business days. Please plan ahead by submitting your request at least two weeks prior to your assigned registration date in order to avoid enrollment delays. Please see the Clearing Prerequisites webpage for all requirements and procedures.

    Information

    General Education Worksheets

     

      VP Instruction: Forms and Documents

      VP Student Services: Forms and Documents