Forms and Documents

The following are forms and documents used by faculty, staff and administration.

The forms and documents on this page are intended for internal office use only.

If you are unable to locate the form you require, you may need to check on MySite for District related forms. District forms are not public and should be accessed by logging into Mysite directly, once logged in, select My Work, Employee Services, Documents.

Academic Senate Documents, Resources, and Links

Documents, Resources, and Links

Admission and Records Office

The following forms pertain to student records. Any questions about these forms should be directed to the Office of Admissions and Records.

Forms

Students

Petitions/Appeals

Academic

Graduation/Awards

Refund

Enrollment Fee Refund Petition

Audio Visual Support

Please know that all classroom computers can be replaced at any time and all files stored on it will be lost.

if you need any assistance, please call the Audio Visual Department at 4520 or make a work order for equipment issues.

The main function of the AV Department is to provide media support for instructional classrooms, including all of our off-site locations.

Please Do:

Give us at least 24 hours notice before your class begins for AV orders, 48 hours for off-site locations.
Use our Online AV Order Form to request any equipment.
Call us if you need instruction on using any of our equipment.

Please Don't:

Don't move any audio visual equipment from any locations.
Don't leave your audio visual request on our voicemail.
(Use the Online AV Order Form.)
Don't send your audio visual request via email.
(Use the Online AV Order Form.)

Help and Support Documents

Campus Safety and Emergency Procedures

The Saddleback College Police Department is a service-oriented police agency. The Department is staffed by fully-sworn Police Officers, trained and regulated by standards established by the California Peace Officer Standards and Training (P.O.S.T.) Commission. The officers have the same authority as a Municipal Police Officer or County Deputy Sheriff.

Saddleback College Police Officers are responsible for patrolling campus grounds, taking crime and incident reports, conducting investigations, enforcing all applicable laws, traffic regulations and providing a safe environment for our students, faculty, staff and guests.

Crimes, suspicious activities, and any emergency should be reported to the Saddleback College Police Department. Saddleback College Police can be contacted at any time by calling (949) 582-4585 or at ext #4585 from any campus phone.

Andrew Craven, Police Technical Services Specialist, and Jean Lukas, Senior Administrative Assistant can be contacted by calling the main office number.

Office Hours: Monday-Thursday 8:00 a.m.-6:00 p.m., Friday 8:00 a.m-3:00 p.m. Saturday & Sunday CLOSED.

Saddleback Campus - Hours of Operation - Administrative Regulation 4000.8

POLICE DEPARTMENT BULLETIN

Student Safety, Health and Emergency Information

Public Information 2013 Jeanne Clery Disclosure Act (A copy of this material can be obtained from the Campus Police Department) www.keepschoolssafe.org Megan's Law - Sex Offender Search How To Look At A Missing Child Photo Master List of Missing Children Who's In Jail - "Orange County Only" Protecting Your Privacy Rights Board Policies & Administrative Regulations Campus Safety Warning Ticket Scalper	Emergency Information Evacuation Maps Evacuation Floor Plans Emergency Operation Plan (EOP) Community Emergency Response Training Emergency Supply List Keep Emergency Supplies on Hand Do-It-Yourself Emergency Supplies Resolve to be Prepared in 2013
Safety & Public Health Active Shooter Student Medical Services Community Resources Victim Referral Services - OCSD Sexual Assault Students Active for Ending Rape Stalking Resource Center Marsy's Card and Resources Alcohol/Drug Education/Prevention Domestic & Workplace Violence Restraining Order Forms & Instructions Response Ability Project Securing Your Web Browser Vehicle Burglary - Don't be a victim	Procedures for Emergencies Procedure Manual Emergency Numbers to Post Earthquake Safety Actions Disabled Earthquake Safety
Forms Silent Witness FBI Tips & Public Leads Citizen Complaint (print PDF, fill out and sign form, submit to Saddleback College Police) Release of Information Campus Security Authority Act Report Form (Employees use Only) Crime Report Sex Offenses Report	Videos Sexual Assault - Date Rape Active Shooter - Homeland Security Active Shooter- Run, Hide, Fight Active Shooter - FBI If You See Something, Say Something! Earthquake - What to do! Protect yourself during an earthquake

Cisco Campus Phone System and Documentation

Support

If you are experiencing issues with your phone please call the
Technology Services Support Line at 4520.

Name, line and voicemail changes please submit a "Phone and Fax Support" work request
via the District-wide Support Portal
General operating questions and phone capabilities please view the
appropriate documents below for your phone model.
Watch a quick video tutorial.

Training Documents

Quick Reference 8861
(Deans and Administrator Phones)
Quick Reference 8851
(Faculty & Staff Phones)
New Phone Preview PowerPoint Presentation
Adds, Moves, Changes
Voice Mail Only User Guide

Cisco Documents

Cisco IP Phone 88xx Users Guide
(Deans, Administrators, Faculty & Staff)
Cisco IP Phone 7940 Users Guide
(Classroom Phones)

Conference/Professional Development Forms

Counseling Related Forms

IGETC/CSU/AA GE Sheets & Degree Resources

Associate Degree GE Requirements

California State University GE Certification

IGETC Intersegmental GE Transfer Curriculum

Student Petition for Overload

Student Petition for Overload

Student Petition for Overload

AP/IB/CLEP Examination Credit - Alternative Credit Options

Admissions & Records Office Forms & Petitions

Course Related Forms

Guest Speaker Request

Incomplete Grade Record Form

Petition for Early Final Exams

Curriculum Office Forms and Documents

Curriculum Portal/Calendar

CurricUNET

Curriculum Guidelines

Program and Course Approval Handbook (Chancellor's Office)

Curriculum Forms and Documents

Curriculum Procedures and Resources

New Course Offering Form

Non-Credit Application Form

Non-Credit Application Process

Curriculum Action Form

District Risk Management Forms

All Risk Management Forms

The following links are provided to assist you in locating forms. They may break when forms are updated on the District server, if they do not work please use the link above to find the form on the District server.

Incident Report

Field Trip Forms

FS-35 Voluntary Activity Consent Assumption of Risk Release of Liability and Hold Harmless Agreement
(#FS35 Rev 9/2014) Required of each participant going on off-campus field trip/excursion.

Volunteer Hold Harmless and Release of Liability Agreement (Human Resources: PER007)
Required for all “Volunteers” and must be submitted to Human Resources for Board approval prior to the field trip.

FS-32 Transportation Agreement Permission to Use Personal Vehicle
Required for students that plan on providing their own transportation on Field Trips.

AR-6125-Student Travel-Field Trip and Excursions

Division Office Forms

Bulk Mail (Request to send)

Class Canceled

Class Dismissed

Class Moved - Permanently

Class Moved - Temporarily

Consultant Agreement Form and Procedures

Contract Education Petition

Contracted Class Agreement

Coursework Approval Form

Equipment Replacement Report

Faculty Position Request List

FAX Form

Food Fund Request

Guest Speaker Request

Invoice (in-house billing)

Invoice (outside vendor billing)

Large Lecture Form

Low Enrollment (Justification for classes)

Material Fee

OSH Payroll Timesheet for Long-Term Assign

OSH Report with 5 Decimal Spaces

OSH Report with 2 Decimal Spaces

Petition for Early Final Exams

Schedule Change - Permanent

Schedule Change - (Office of Instruction)

Store Requisition Form (Warehouse)

Student Voluntary Transportation Agreement

Team Teaching Request

Travel Contractor Agreement

Unpaid Workload Exchange

Evaluation Forms

Faculty Performance Review Form

Facilities, Maintenance & Operations

Facilities, Maintenance & Operations Work Order System
Use this system for reporting:

ALL maintenance issues
Requesting setup for events (tables, chairs, EZ-Ups, electrical lines)
Submit a work order to FMO

Forms:

Motor Vehicle Requisitions:

All drivers must have a current Driver’s License Report on file in the FM&O Office and must adhere to the District Driver’s Policy; sections AR – 3205 (D and E)

Field Trips/NON-Athletic:

For Field Trips or any event that is NOT an Athletic event, use the Motor Vehicle Requisition (MVR).
Fill in all fields. Have the form signed by the Dean, Director, or higher that you report to. Fax form to the FM&O office at 949-364-9461. Keep the original for your records.

Athletic Events:

For Athletic Events, use the Motor Vehicle Requisition – Athletics (MVR-A) form. Fill in all fields. Have the form signed by the Dean, Director, or higher that you report to. Fax form to the FM&O office at 949-364-9461. Keep the original for your records.

Vehicles will not be reserved on a permanent basis for any function.

Field Trip Forms

See VP Instruction: Forms and Documents, for Field Trip Request form.

See District Risk Management Forms, for Field Trip Liability Release forms.

See Facilities, Maintenance, and Operations for the Motor Vehicle Requisition form.

Foundation Office Forms and Legal Documents

FORMS:

Deposit Worksheet

Foundation Account Expenditure Guidelines

Grant Proposal Application

In-Kind Donation Approval Form

Payroll Deduction Authorization Form

Restricted Revenue Account Application

Trust Account Application

Pledge Form 2014-2015

Deposit Advice Form

Requistion Form

Gala Sponsorship Form - coming soon!

Silent Auction Donation Letter - coming soon!

LEGAL DOCUMENTS:

IRS exemption letter

Articles of Incorporation

Conflict of Interest Statement

Master Agreement

Saddleback College Bylaws 2012

Classification as a public charity

Saddleback College Foundation History

Graphics & Publications

We provide services to faculty, staff and our campus community with advertising, direct mail, publications and marketing communications.

Please download graphics request form to your computer, then fill out and submit via email. Be sure that your dean or supervisor receives a copy. Complete as many items on this form as possible.

Email completed form with any relevant attachments to: scgraphics@saddleback.edu

Forms

New business card request form below!
Please make sure you select the correct form.

Examples and Guidelines

Learning Resources and Support for Faculty

Matriculation Forms and Documents

Click on the links below to download and print the appropriate form. Please read the form descriptions to make sure you are sending in the correct paperwork. All printable forms are in PDF format and require the Adobe PDF reader program in order to view them. All newer computers will come with Adobe Reader installed, however if you do not have this program please click here to download and install it.

Note: The Matriculation Office does not accept photos of any documents taken with a phone or a camera for course placement. All documents must be printed/scanned and emailed, submitted by fax, or dropped off at Village 8-5.

NOTICE: The Matriculation Fax line has been temporarily disconnected. Please fax all documents to 949-582-4244 until further notice.

Printable Forms

Math and English Alternative Evidence Evaluation Form
For courses that require a math or English prerequisite (view list of courses)
Please use this form when sending in AP exam scores, completed College coursework, or assessment scores from another college to be evaluated for math and English placement or to clear a math or English prerequisite.
College Prerequisite Evaluation Form (Other Departments)
For courses that DO NOT require a math or English prerequisite Please use this form when sending in transcripts that are to be evaluated for courses that DO NOT have a math or English prerequisite. This form must be faxed to the appropriate Division Office.
High School Math Placement Challenge Form
Please use this form when submitting high school transcripts to challenge your math placement. You can only use high school transcripts as a challenge to your current math placement.
Matriculation Test Rescore Request Form
Your placement results from the assessment exams will be posted with-in 24 business hours to your MySite. If you do not see your placement results posted in your MySite please use this form to request a rescore of your exams. Also see the online version of this form below.

Online Forms - No printing/faxing required

Matriculation Test Rescore Request
Your placement results from the assessment exams will be posted with-in 24 business hours to your MySite. If you do not see your placement results posted in your MySite please use this form to request a rescore of your exams. Also see the print version of this form above.

Matriculation Documents

Testing Dates

Assessment (Reading, English, and Math) Test Dates
Math Only Test Dates - Math only test are now conducted in the regular or walk-in assessment dates.
English as a Second Language (ESL) Assessment Test Dates
Writing Sample Appeal Test Dates

Sample Tests and Help

Student Advisement

Advisement Worksheet

Information

Education Requirement Worksheets

Personnel Forms and Information

Academic Personnel Transaction Form
Employee Assistance Plan (brochure)
Faculty Saleries
Incident Report - District
Information Update (Address Changes, etc.)
Minimum Qualifications for California Community Colleges Faculty
Online Pay Stubs (Secure site via Mysite)
Statement of Grievance - Academic
Unlawful Discrimination Form
Volunteer Hold Harmless and Release of Liability Agreement
Voicemail Information Sheets

Unpaid Workload Exchange

Program Review and Student Learning Outcomes

Technology Services

The Technology Services department is committed to bringing the highest level of technological support possible to the Saddleback College community.

We are responsible for the maintenance and installation of computers and media-related equipment throughout the campus. We are best reached through the District Work Order System.

We provide assistance with software installation, troubleshooting network problems, phone and fax assistance as well as user support for Adobe products and the Microsoft Office Suite. MySite, CSIS, Power Faids and Escape are part of District Information Technology. Please contact District IT for problems related to those applications.