Forms and Documents

The following are forms and documents used by faculty, staff and administration.

The forms and documents on this page are intended for internal office use only.

If you are unable to locate the form you require, you may need to check on MySite for District related forms. District forms are not public and should be accessed by logging into Mysite directly, once logged in, select My Work, Employee Services, Documents.

Administration Forms

Application FORM PERKINS 2012-2013

Classified Hiring Process

Classified Staff Personnel Transaction

Contract Education Form

Expense Transfer

Generic Classified Position Request

Low Enrollment (Justification for Classes)

OSH Payroll Timesheet for Long-Term Assign

OSH Report

Part-time Faculty Employment

Permanent Schedule Change Form

Requisition Change Orders

Stores Requisition Form (Warehouse)

Team Teaching Request

Travel Contractor Agreement

Admission and Records Office

The following forms pertain to student records. Any questions about these forms should be directed to the Office of Admissions and Records.

Forms

Students

Petitions/Appeals

Academic

Graduation/Awards

Refund

Enrollment Fee Refund Petition

Campus Safety and Emergency Procedures

The Saddleback College Police Department is a service-oriented police agency. The Department is staffed by fully-sworn Police Officers, trained and regulated by standards established by the California Peace Officer Standards and Training (P.O.S.T.) Commission. The officers have the same authority as a Municipal Police Officer or County Deputy Sheriff.

Saddleback College Police Officers are responsible for patrolling campus grounds, taking crime and incident reports, conducting investigations, enforcing all applicable laws, traffic regulations and providing a safe environment for our students, faculty, staff and guests.

Crimes, suspicious activities, and any emergency should be reported to the Saddleback College Police Department. Saddleback College Police can be contacted at any time by calling (949) 582-4585 or at ext #4585 from any campus phone.

Andrew Craven, Police Operation Specialist can be contacted by calling the main office number.

Office Hours: Monday-Thursday 7:00 a.m.-6:00 p.m., Friday 7:00 a.m-5:00 p.m. Saturday & Sunday CLOSED.

Saddleback Campus - Hours of Operation - Administrative Regulation 4000.8

Student Safety, Health and Emergency Information

Public Information Megan's Law - Sex Offender Search Protecting Your Privacy Rights Board Policies & Administrative Regulations	Emergency Information Evacuation Maps Evacuation Floor Plans Emergency Operation Plan (EOP) Community Emergency Response Training Emergency Supply List
Safety & Public Health Student Medical Services Community Resources Victim Referral Services - OCSD Sexual Assault Students Active for Ending Rape Stalking Resource Center Marsy's Card and Resources Alcohol/Drug Education/Prevention Restraining Order Securing Your Web Browser	Procedures for Emergencies Emergency Numbers to Post Earthquake Safety Actions Disabled Earthquake Safety
Forms Silent Witness FBI Tips & Public Leads Citizen Complaint (print PDF, fill out and sign form, submit to Saddleback College Police) Release of Information Campus Security Authority Act Report Form (Employees use Only) Crime Report Sex Offenses Report	Videos Active Shooter - Homeland Security Active Shooter- Run, Hide, Fight If You See Something, Say Something! Protect yourself during an earthquake

Cisco Campus Phone System and Documentation

Quick Reference Guides

Quick Reference 8861
(Deans and Administrator Phones)
Quick Reference 8851
(Faculty & Staff Phones)
New Phone Preview PowerPoint Presentation
Voicemail User Guide

Getting Phone Support

Adds, Moves & Changes please submit a "Phone and Fax Support" work request via the District-wide Support Portal.
General operating questions and phone capabilities please view the appropriate documents below for your phone model.
Watch a quick video tutorial.

Cisco Phone Documentation

Cisco IP Phone 88xx Users Guide (Deans, Administrators, Faculty & Staff, some Classrooms)
Cisco IP Phone 7940 Users Guide (Old Classroom Phones)
Cisco Unity Users Guide
Cisco Unity Phone Menus and Shortcuts

Conference/Professional Development Forms

Academic Personnel Transaction Form
Faculty Development Flexible Calendar Program
Faculty Development Funding for 2013 - 2014
Travel and Conference Expenses (Instructions for Payment)
Reimbursement Claim for Travel

Curriculum Office Forms and Documents

ALL maintenance issues
Requesting setup for events (tables, chairs, EZ-Ups, electrical lines)
Submit a work order to FMO

Forms:

Motor Vehicle Requisitions:

All drivers must have a current Driver’s License Report on file in the FM&O Office and must adhere to the District Driver’s Policy; sections AR – 3205 (D and E)

Field Trips/NON-Athletic:

For Field Trips or any event that is NOT an Athletic event, use the Motor Vehicle Requisition (MVR).
Fill in all fields. Have the form signed by the Dean, Director, or higher that you report to. Fax form to the FM&O office at 949-364-9461. Keep the original for your records.

Athletic Events:

For Athletic Events, use the Motor Vehicle Requisition – Athletics (MVR-A) form. Fill in all fields. Have the form signed by the Dean, Director, or higher that you report to. Fax form to the FM&O office at 949-364-9461. Keep the original for your records.

Vehicles will not be reserved on a permanent basis for any function.

Foundation Office Forms and Legal Documents

FORMS

Alumni of the Year Application Form

Foundation Account Expenditure Guidelines

Giving a Gift In-Kind - In-Kind Donation Form

Payroll Deduction Authorization Form

Setting up a new fund - Restricted Revenue Account Application

Setting up a new trust - Trust Account Application

Scholarship Giving - Donation Form

LEGAL DOCUMENTS

501(c) 3 IRS exemption letter

Articles of Incorporation

Conflict of Interest Statement

Master Agreement

Classification as a public charity under 509(a)1 and 170(b)(1)(A)(vi)

Saddleback College Foundation History

Stewardship Fee Policy

Policy on the Administration of Underwater Endowments

Graphics & Publications

We provide services to faculty, staff and our campus community with advertising, direct mail, publications and marketing communications.

Please download the graphics request form to your computer, then fill out and submit via email. Be sure that your dean or supervisor receives a copy. Complete as many items on this form as possible.

Email completed form with any relevant attachments to: scgraphics@saddleback.edu

Forms

New business card request form below!
Please make sure you select the correct form.

Graphics Request Form

Business Card Request Form

Guidelines and Graphics Files

Saddleback College Communications and Graphics Manual

Saddleback College Logo Kit

Saddleback College 50th Logo Kit, PowerPoint Themes & Letterhead

Saddleback College PowerPoint Themes & Templates

Saddleback College Digital Letterhead Color

Saddleback College Digital Letterhead Black and White

Saddleback Graphics Guidelines

Matriculation Forms and Documents

Online Forms

Matriculation Math and English Placement Request
Use this form ONLY if you are required to complete the Matriculation Process and would like to submit high school transcripts, other U.S. accredited college transcripts or AP exams for Math and English placement. Once Math and and English Placement is given, you will complete Step 2 of the Matriculation Process. Please see the Current Assessment Process web page for all requirements and procedures.
Saddleback College Prerequisite Evaluation Request
Use this form to submit a prerequisite evaluation request. Prerequisite clearance approvals may be given by different departments so evaluations can take up to 5 business days. Please plan ahead by submitting your request at least two weeks prior to your enrollment date in order to avoid registration delays. Please see the Clearing Prerequisites web page for all requirements and procedures.

Printable Forms

Click on the links below to download and print the appropriate form. Please read the form descriptions to make sure you are sending in the correct paperwork. All printable forms are in PDF format and require the Adobe PDF reader program in order to view them. All newer computers will come with Adobe Reader installed, however if you do not have this FREE program download Adobe Reader and install it.

Note: The Matriculation Office does not accept photos of any documents taken with a phone or a camera for course placement. All documents must be printed/scanned and emailed, submitted by fax, or dropped off at Village 8-5.

Saddleback College Prerequisite Evaluation Form (All Departments)
Use this form to submit a prerequisite evaluation request. Prerequisite clearance approvals may be given by different departments so evaluations can take up to 5 business days. Please plan ahead by submitting your request at least two weeks prior to your enrollment date to avoid registration delays. Please see the online form above in the Online Form section.
Matriculation Test Rescore Request Form
Your placement results from the assessment exams will be posted with-in 24 business hours to your MySite. If you do not see your placement results posted in your MySite please use this form to request a rescore of your exams. Also see the online version of this form below.