Handbook Workgroup Meeting Notes

Handbook Workgroup Meeting Notes

Notes appear in reverse chronilogical order


Meeting 6/16/2014

Goal of Meeting:

To develop the outline of the handbook and assign roles for using existing resources created last week and finding new resources where needed.

Guide Outline:

Topic assignments are marked in Red

  1. Policies / Roles
    1. School Policies & Policies (JENNY)
      1. Accessibility Section 508
      2. Copyright
      3. Title 5
        1. Sections
      4. C2 and C3 Forms
      5. Approval Process
      6. Re-approval Process
      7. No Show Drop
    2. Roles (KATHY)
      1. Dean
      2. Department Chair
        1. Curriculum standards
      3. Instructor
        1. Training (@one, other certifications)
        2. SLOs & Curriculum Standards
      4. Classified Staff
        1. Office Assistance
        2. Faculty Center for Student Success
      5. Curriculum Committee / Academic Senate
  2. Creating an Online Class (Pre-Teaching Step)
    1. Converting F2F (MARIA TERESA)
      1. Lecture Only
      2. Lecture and Lab
      3. Hybrid
      4. Note about Contact Differences
    2. Starting from Scratch (Never F2F)
    3. Building Effective Syllabus
      1. Faculty Information
        1. Your name, college e-mail address, faculty web site, voice mailbox, office hours (if applicable), office location.
      2. General Course Information
        1. Course number, section, title, meeting days/times, and location
        2. Classroom Delivery
        3. Prerequisite for the course
        4. Description of the course
        5. Blackboard contact information (if applicable)
      3. Instructional Resources    
        1. Required purchases: textbook and supplies
        2. Optional purchases: supplementation readings and supplies
      4. Student Learning Outcomes
        1. Course level - department
        2. Course level - individual
      5. Course Description
        1. Use description as outlined in the official course outline or College Catalog
      6. Course goals and objectives
        1. Use the goals and objectives as described in the official course outline.
      7. Blackboard
        1. How to access and use Blackboard
      8. Grading Policy
        1. Standards and criteria   
      9. Course Policy
        1. Policy regarding late assignments
        2. Participation policy
          1. No Shows
          2. Inactivity
            1. Why consider this policy 
        3. Policy on academic dishonesty and the consequence to any violations of this policy               
        4. Turn Around Time for Grade / Feedback
        5. Rubrics
      10. Course Schedule
        1. Topics to be covered in sequence with dates
        2. Reading assignment and due dates
        3. Dates of major assignments/exams
        4. A clear explanation of assignments
        5. Place, time and date of final examination            
        6. Important College Dates  
          1. Include holidays, drop dates, etc.
      11. Class Conduct
        1. Student participation and attendance in class
        2. Use of electronic devices
        3. Excessive talking/disruption
        4. Civility, respect, and tolerance of others
        5. Use of recording devices
      12. Safety Considerations
        1. List for students any required equipment, policies, procedures, and circumstances where safety is an issue.             
      13. Student Support
        1. College Help Email: scstudenthelp@saddleback.edu
        2. Counseling Services
        3. Disabled Student Services
        4. Library
        5. LRC Tutoring
        6. Student Health Center
        7. Student Resources Website
        8. Student Technical Support
        9. Veterans Education and Transition Services
      14. Clear Policies
      15. Examples
    4. Curriculum Alignment
  3. Teaching Online
    1. Delivering Content (KAREN)
      1. Techniques
        1. Demontrations
        2. PDF (Protable Document Format)
        3. Powerpoint
        4. Multimedia
          1. Videos
          2. Audios
          3. Other (e.g., Voicethread)
        5. Websites (easy to make in Blackboard now)
        6. “Ask the Expert”
          1. “An “ask the expert/practitioner” activity in an online course can be presented as a static interview document, linked to on the internet, completed with a colleague expert/practitioner via video or audio or “Online Rooms”(web conferencing) or done asynchronously through a discussion forum.” From: /uploads/goe/content_online.pdf
        7. Case Study
        8. Glossary
        9. Articles
        10. Textbook Content
        11. Teacher Led discussions (synchronous or asynchronous)
        12. Student “Teach” Other Students
      2. Organization
        1. Modules
        2. Folders
      3. Delivery Methods
        1. Presenter Media – http://www.presentermedia.com/   
        2. WeVideo – http://www.wevideo.com/
        3. Screenr – http://www.screenr.com/
        4. Pixlr – http://pixlr.com/
        5. AndreaMosaic – http://www.andreaplanet.com/andreamosaic/
        6. CamStudio – http://camstudio.org/
        7. JING- http://www.techsmith.com/jing.html
        8. UStream – http://www.ustream.tv/
        9. Tellagami – https://tellagami.com/
        10. Animoto – http://animoto.com/
        11. Voki – http://www.voki.com/
        12. GoAnimate – http://goanimate.com/
        13.  Make Beliefs Comix - http://www.makebeliefscomix.com/
        14. Voicethread - http://voicethread.com/
    2. Assessing Students (VIVIAN)
      1. Exam Best Practices
        1. Time
          1. Time / Question Ratio
          2. Availability Length
        2. Cheatability Quotient
          1. No Backtracking
          2. One at a Time
          3. Limited Availability
        3. Multiple Choice
        4. Short Answers
      2. Discussions
        1. Post Rubric with Assignment
        2. Post & Reply Method
        3. Other Methods
      3. Assignments
        1. Turnitin
          1. Paper, PeerMark, Revisions
        2. Multimedia Assignments
        3. Presentations
        4. Portfolios
        5. Group Work
    3. Curriculum Assessment
    4. Retention & Success Management
  4. Regular & Effective Contact Hours  (MARINA)
    1. Announcement
      1. Make this the Start Point
      2. Daily or Weekly
      3. Use of Date Restriction
    2. Discussion Involvement
      1. Ongoing Participation
      2. Summary
        1. “Book Ends”
        2. Summary in Announcement
      3. Private Feedback
    3. Creating Community
      1. Blogs, Wikis, Journals
      2. Group Work
      3. Peer Feedback
      4. Elluminate (Collaborate)
        1. Office Hours
        2. Group Meetings
        3. Class meeting / lecture
    4. Private Contact Hours
      1. Missed Assignments / participation
      2. Low Performance Contact
      3. Early Alert System
      4. Phone Calls
        1. Netiquette
    5. Availability
      1. Office Hours online
        1. Not required for Part Time
        2. Requirements for Full Time
    6. Turn Around Time Recommendations
      1. Questions
      2. Assignment Grades
    7. Emails
      1. Announcements
      2. Weekly Digest
      3. Feed forward (this is what we did this week and this is what you can do with it for next week)
    8. Grade Reports
      1. Online Gradebook
      2. Midterm Report
        1. Course Standing Feedback

 


Meeting 6/9/2014

Goals

Develop Faculty Guide for Online Education using supporting documents and research for best practices and tips.  Following rules and regualtions, this document should reference standards but more importantly quality and good online teaching technique.  Draft one to be published online by July 1.

 

Current Issues

Saddleback has a wide range in quality of online teaching, from following best practices to more correspondence courses.  Increasing scrutiny from the state and accreditation standards require a deeper commitment to ensuring quality online education.  This accountability needs to happen without violating Academic Freedom and without specifically prescribing online course practices.  Standanrds and regulations have changed yet our practices have remained the same and the college faces an important need to adapt.

Goals for June 16th Meeting

Kathy Damm collect and organize content from other members.  Members should utilize resources from courses they have taken and other reputable sources using Creative Commons.  Kathy Damm will organize that content on this website to discuss at the June 16th meeting.

Topic Areas of Focus:

  • Preparation & Policies
    • Converting Face to Face Courses to Online Courses
    • Current Forms and Procedures
    • Tips for Success
    • SB Policies for Renewals, etc
  • Content Delivery & Assessment
    • Online Modes of Content Delivery
    • Online Assignments
  • Exams
    • Best Practices for Frequency, length, etc
    • Assessing Good/Bad questions
    • Multiple Choice vs Open Ended
  • Rubrics
    • Best Practices for Detail, Scoring
  • Regular and Effective Contact Hours
    • Documented definitions
    • Examples
    • Best practices for frequency, etc
  • Roles
    • Faculty
    • Support Staff
    • Department Chairs
    • Division Deans