Faculty Information & Resources


Reporting an Absence

When reporting an unplanned absence, please call the division main telephone line, (949) 582 - 4788, to ensure that both students and appropriate staff members are informed in a proactive manner. Please, do not call the division assistant assigned to your department. The Division office is open Monday through Friday from 8:00 a.m. to 5:00 p.m.

If the office is closed when reporting an unplanned absence, also notify Campus Police at (949) 582 - 4585 after leaving your message on the Division's voicemail. For additional information and important contacts, refer to the LA Faculty Card. The division office will enter into Workday all faculty absences. Please do not enter your own absences into Workday.

Please provide the following information when reporting your absence:


  • Your name
  • Date(s) of absences(s)
  • Reason for absence: please briefly specify the reason for absence. 
  • The Section I.D. (Ticket #) and Course I.D. (e.g. ENG 1A) of the dismissed course(s)
  • The meeting time(s) of the dismissed course(s)
  • Indicate if you have not notified your students of the dismissal(s); if not, the Division will send out an email notification. It is essential to notify students of any class-meeting changes.

When reporting an planned absence, please email the dean and the division assistants at koconnor@saddleback.edu, kakhter@saddleback.edu, and cluher@saddleback.edu, indicating the following:

  • Date(s) of absences(s)
  • Reason for absence: please briefly specify the reason for absence. 
  • The Section I.D. (Ticket #) and Course I.D. (e.g. ENG 1A) of the dismissed course(s)
  • The meeting time(s) of the dismissed course(s)
  • Indicate if you have not notified your students of the dismissal(s); if not, the Division will send out an email notification. It is essential to notify students of any class-meeting changes.


Academic Calendar



Liberal Arts Division Documents & Forms


Course Syllabus

All faculty members must prepare a course syllabus for each course and submit an electronic copy to the Division during Faculty In-Service Week. Refer to the table below for emailing your syllabi to the Division.


Where to submit Syllibi
Recipient Affiliated Departments

Upload to MySite--> My Work--> Faculty Services --> Current Schedule. Then click on link for "Upload Syllabus"

Syllabus Upload Users Guide

English as a Second Language
International Languages


On your syllabus, please provide details for the final(s) of your course(s)! The Final Exam Schedule for the current semester, when applicable, can be found on the Class Schedule webpage. Additionally, when providing your preferred contact information, do not provide the Liberal Arts Division office number x4788. This may cause confusion for students who wish to contact you directly. Instead, provide your Saddleback email, faculty office phone number, when applicable, or any other appropriate contact method.


Office Hours & Committee Assignments (Full-time Faculty Only)

Full-time faculty members must submit their office hours and committee assignments to the Division at the beginning of each semester.

SP22- Office Hours and Committee Assignments

Inappropriate/Disruptive Student Behavior

Faculty are encouraged to first send an email to a student whose behaviors are either inappropriate or disruptive to the classroom environment. An email memorializes concerns and addresses those concerns privately to avoid public embarrassment or criticism. Additionally, written communication is ideal for thoughtfully and professionally responding to an issue or concern. Please refer to the reference below as a suggested template for a conflict-resolution email; if the conflict remains unresolved, you may seek additional support by contacting the Division Dean, Kevin O'Connor
Emails for Resolution


Study Abroad Programs

In order to offer a Study Abroad program, first meet with the Division Dean. Faculty members must then submit a hard copy Study Abroad packet to the Division at least two (2) weeks prior to the Board Agenda Items Deadlines; refer to the following references for additional information, including preparation guidelines for Board Agenda Items, program information summaries and travel contractor agreements.
Deadlines for Board Agenda Items
Business Services (Information Summary & Travel Contractor Agreement)
Study Abroad Packet (Sample)

Upon receipt, the Division will review the documents in the packet for approval, prepare the board agenda item and process the packet for board approval. Additionally, faculty members are required to solicit competitive bids from at least three (3) vendors, as well as provide an explanation as to why they selected their primary vendor; please include the bids in the Study Abroad hard copy packet.
Prior to departing, the program's faculty advisor must submit the following four (4) insurance and liability forms to the Division, which can be found on the Study Abroad section of Risk Management's SharePoint forms (you will be prompted to log-in to your faculty account); copies of these forms must be kept under personal possession throughout the program's lifetime:



If the program has been approved for advertisement and enrollments, please email the program's information (e.g., introduction, important dates, contact information and any other items deemed relevant or valuable to students) to Kevin O'Connor to publish on the Division's Study Abroad Programs webpage.


Teaching Assignment Request Forms (TARs)

To be considered for a teaching assignment, current faculty members must submit a TAR to the Division. Please refer to the fillable TAR forms below for their submission deadlines:


TAR submission Deadlines
Semester TAR
Spring 2023  Full-time
Fall 2022  Full-time
Summer 2022  Full-time
Spring 2022  Full-time
Fall 2021  Full-time




Additional References


Part-time Teaching Positions

For more information on potential Part-time teaching positions, visit the Human Resources domain of the SOCCCD website for employment opportunities. The Chairs for each of our departments will review District applications online when positions become available.
Human Resources Job Information


Unpaid Workload Exchange

For faculty who anticipate a future absence for a course, but do not wish to dismiss the course, an Unpaid Workload Exchange may be sought. This is a prearranged agreement between two faculty members who agree to substitute a class of equal hours for one another, and thus be "unpaid" in the sense that the mutual substitutions balance each other out in lieu of dismissing the course entirely. The form must be filled out completely, and a faculty member may not participate in more than four (4) unpaid work exchanges within the academic year. Both participating faculty members must print and sign their name to verify their consent for exchanging hours for a single course in the future that both parties are able to instruct. Once completed, submit it to the Division Dean for approval. Only Saddleback or Irvine Valley College faculty members may participate in the exchange: faculty outside of our district cannot exchange hours.
Unpaid Workload Exchange


Internal Documents & Forms

Saddleback College provides internal documents and forms used by faculty, staff and administration. While publicly available, the items from the link below are intended for internal office use only. District forms are not public, and may only be accessed by logging in to MySite directly; from MySite, one may then select My Work, Employee Services, Documents.
Internal Documents & Forms


CARE Report 

Faculty staff and students are encouraged to use the CARE form to report noticeable distress before they lead to deeper issues, or behavior that may be impacting a student's academic success. Our CARE process is designed to help improve student success at our college by supporting our students. 



Classroom Reservation

To reserve a classroom for a meeting, complete and submit a Master Calendar Request form to the Division no less than two weeks prior to the reservation date. The form is also available under the Facilities, Maintenance & Operations menu item of the Internal Documents & Forms link above.
Master Calendar Request Form


Letterhead & Business Cards

Saddleback College letterhead is available in the Division office (LRC 344) as well as in the Division Workroom (LRC 342) during normal business hours, and in the Division mailroom (LRC 333) at any given time. For the digital letterhead provided below, the footer is removable, as both header and footer are images. For business card requests, please note that the Division budget is unable to allocate funds for the Associate Faculty pool; our Associate Faculty may obtain their business cards through individual funding.
Digital Letterhead
Business Card Request Form


Committee Interest Form

Full-time faculty members must serve on a committee to fulfill their one (1) hours per week of committee and/or college service obligation. The Committee Interest Form is due to the Division before the first day of classes.
Committee Interest Form


Conduct Violation

To submit an report of student misconduct, refer to the Office of the Vice President for Student Services website, and look for the "Student Discipline" link to submit a disciplinary incident of student misconduct; additional references are also available on the VPSS webpage.
VPSS Webpage


SOCCCD Business Services

The Vice Chancellor of Business Services oversees all District business departments including Fiscal Services, Accounting, Facilities Planning & Purchasing and Central Services (e.g. Warehouse and mailroom services). For more information, refer to their webpage below to view additional forms relevant to the aforementioned District departments.
SOCCCD Business Services Departments