Faculty Information/Docs/Forms

Absence Reporting

Please report all absences to the Liberal Arts Division at (949) 582-4788 at your earliest convenience to ensure timely posting of class dismissed signs and accurate absence forms. The Liberal Arts Division is open Monday through Friday from 8 a.m. to 5 p.m. Do not call the division assistants.

If the office is closed, please leave a detailed message.
In addition, notify Campus Police at (949) 582-4585.

For the convenience of your students, please send them an email.

Absence reporting, as well as important contacts, are listed on the LA Faculty Card.

Documents and Forms


Course Syllabus
All faculty members must prepare a course syllabus for each course. An electronic copy of the course syllabus must be submitted to the Liberal Arts Division during Faculty In-Service Week. Send English and Reading Department copies to Khaver Akhter at kakhter@saddleback.edu and ESL, Humanities, International Languages, Journalism, and Philosophy Departments to Giziel Leftwich at gleftwich@saddleback.edu. In addition, faculty must distribute a copy to each student at the first class meeting.

Don't forget to include details about the final exam! The Spring 2016final exam schedule is posted on the Class Schedule webpage.

Office Hours and Committee Assignments (FT Faculty Only)
Full-time faculty members must submit their office hours and committee assignments to the division at the beginning of each semester.

Inappropriate/Disruptive Student Behavior 
The Liberal Arts Division encourages our faculty to consider sending an email to a student observed acting in ways that disrupt the classroom learning environment. An email memorializes a faculty person's concerns and allows issues to be addressed privately, without the student feeling/perceiving that she/he has been embarrassed in front of the class (a common complaint among students). The email further allows you to make clear why the behavior of the class is disruptive to student learning and to indicate consequences should the behavior continue. The link below includes a template, as well as sample email, with the essential topics that should be contained in such an email:

Study Abroad Programs
In order to offer a study abroad program, faculty members must submit a hardcopy study abroad packet to the division at least one week prior to the President's board agenda items deadlines, which includes the following exhibits:

  • Exhibit A - Narrative
  • Exhibit B - Information Summary
  • Exhibit C - Travel Contractor Agreement
  • Exhibit D - Vendor Proposal (electronic copy in Word)
  • Exhibit E - Travel Alerts/Warnings Report from the U.S. Department of State

Exhibits B and C, are available on the Business Services Sharepoint webpage.

Click here to view the Board Agenda Item Preparation Guidelines.

Upon receipt, the division will review the documents in the packet for completeness and accuracy, prepare the board agenda item, and process the packet for board approval. Click here to view a sample packet.

In addition, faculty members may be required to submit competitive bids from at least three vendors, as well as provide an explanation as to why they selected one vendor over the others. If required to do so, include the competitive bids in the study abroad packet - do not email them to us.

Prior to departing, the faculty member must submit the following district Risk Management insurance and liability forms to the division:

  • FS-50 SOCCCD Study Abroad Program Tour Participation Agreement - Adults
  • FS-51 SOCCCD Study Abroad Program Tour Participation Agreement - Minors
  • FS-52 SOCCCD Study Abroad Participant Emergency Contact Form
  • FS-53 SOCCCD Study Abroad Participant Independent Travel Itinerary Form

The faculty member is required to keep copies of these forms in their possession throughout the entire study abroad program.

Insurance and liability forms are available on the Risk Management SharePoint webpage

Study Abroad Programs Webpages
Submit a hardcopy mock-up page to Giziel Leftwich in LRC 302 and send electronic copies of pictures and text to gleftwich@saddleback.edu

Teaching Assignment Request Form (TAR)
To be considered for a teaching assignment, current faculty members must submit a Teaching Assignment Request (TAR) to the division by the deadlines indicated on the forms below:

  • Spring 2016 TARs FT and PT
  • Summer 2016 TARs FT and PT
  • Fall 2016 TARs
  • Spring 2017 TARs
  • Fall 2017 TARs PT


Commonly used college forms and documents used by faculty and staff are available at Saddleback College Documents and Forms.

Classroom Reservations
To reserve a classroom for a meeting, please submit a Master Calendar Request form to the division two weeks in advance. The Master Calendar Request form is available under Facilities, Maintenance, and Operations at Saddleback College Documents and Forms.

College Letterhead
Saddleback College letterhead is available in the division office (LRC 344) during normal business hours, as well as the division mailroom (LRC 333) 24/7. In addition, an electronic version is posted on the Graphics and Publications webpage under Examples and Guidelines.

Committee Interest Form
Full-time faculty members must serve on a committee to fulfill their one (1) hour per week of committee and/or college service obligation. The Committee Interest Form is due to the division before the first day of classes.

Conduct Violation
Use the college Referral for Student Conduct Violation form to refer student conduct code violations to the Office of the Vice President for Student Services. The form was updated on 5/20/13, but is not yet available under Saddleback College Documents and Forms.


The District has a number of forms that are not public and can only be accessed by faculty, staff, and administrators through MySite. To access these forms, log into MySite and select My Work/Employee Services/ Documents.

Commonly used HR and Payroll forms and documents used by faculty, staff, and administrators are available at:

Part-time Teaching Positions

For information on potential part-time teaching positions, please visit Human Resources Jobs. The Department Chairs will review the online applications on an as needed basis.